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Providence Clinical Research Associate I in Santa Monica, California


Providence is calling a Clinical Research Associate I (Full time/Day shift) to the John Wayne Cancer Institute in Santa Monica, CA.

We are seeking a Clinical Research Associate I who will function under the supervision of the Director, Clinical Research Operations, coordinating and maintaining diverse activities related to clinical trials at the John Wayne Cancer Institute. This includes, but is not limited to: patient screening, eligibility, registration, quality control of data compilation and submission, study evaluation, as well as direct patient follow-up by phone. Interacts closely with institutional investigators and industry sponsors. Collaborates with the Clinical Research Nurses throughout study completion. Must uphold the standards of confidentiality, attendance and punctuality. Performs all duties in a manner, which promotes team concept and reflects the Sisters of Providence mission and philosophy.

In this position you will have the following responsibilities:

  • Serve as department preliminary screener for potential trials

  • Support & assist in all aspects of clinical data management, including creation, and collection of source documents, completion of case reports forms, and tracking/reporting of serious adverse events

  • Capture/ enter data into clinical trial database as necessary.

  • Collects and maintains complete records and statistics on each research study patient. Consolidate clinical data and reports for physician investigators as needed

  • Coordination of patients in follow up on treatment trials, patients on non treatment cancer control, and retrospective and repository trials (including screening, eligibility review, consenting, and ensuring completion of all protocol-required assessments)

  • Coordinates the collection of biospecimens for research projects and clinical trials conducted within Providence Health system Arranges for review and submission of pathology materials and/or radiology materials as required per protocol

  • Attend investigators meetings/ various study related training and meetings

  • Provide current and accurate protocol resources to investigators and staff

  • Attend cancer/tumor conferences and provides information pertinent to current clinical trials as they relate to patient cases presented

  • Serve as a resource liaison for investigators and other researchers involved in the day-to-day management of patients on clinical trials

  • Provide support to individual physician investigators to ensure separate compliance with treatment plans and follow-up studies, and assesses outcomes

  • Conduct follow-up for assessment of off-treatment patients

  • Liaise with sponsors when applicable and coordinate study drug shipments and accountability

  • Set-up monitoring visits and addresses monitoring reports

  • Assist with quality control audits to verify the accuracy, completeness, and confidentiality of research data

  • Report and address findings as appropriate

  • Assist in the establishment and maintenance of procedures and systems (i.e., computerized database) for research coordination and data management

  • Assist to improve research information systems

  • Establish and promote positive working relationships within the department, throughout the hospital and between other institutions involved in clinical research

  • Assures ongoing informed consent process and patient advocacy during the process according to guidelines per Federal Office for Protection of Human Subjects

  • Assures ongoing compliance with all system, regulatory, federal regulations and department policies. Maintains controls to assure accuracy, completeness and confidentiality of research data

  • Assure compliance with Medicare research funding rules and regulations by collaborating with pharmaceutical industry staff, private practice and health system billing staff

  • Assure appropriate billing and coding of patient services to correct research account.

  • Prepares reports and assists with statistical preparation and analysis as necessary for audits or other presentations

  • Maintain confidentiality standards for all potential and enrolled patients; complies with federal HIPAA regulations

  • Various competency based skills as supported by education and experience. (EKG, phlebotomy, vitals)


Required qualifications for this position include:

  • Bachelor's Degree or equivalent educ/experience

  • At least two (2) years research or clinical research data entry experience; Specifically in medical terminology, tumor registry, or clinical research

  • ACRP/SOCRA certification or other Clinical Research Certification preferred

  • CPR Current BLS-HCP – Basic Life Support - for Healthcare Providers - American Heart Association (AHA) or American Red Cross (ARC) - CPR/AED for Professional Rescuer accepted on hire until card expiration date

  • Thorough knowledge and understanding of GCP and ICH regulations, clinical trial monitoring, and regulatory compliance required

  • Proficiency in Microsoft Word, Internet, Excel, and e-mail are required

  • Work well with others and possess excellent communication skills and problem solving abilities

  • Highly organized and attentive to details

  • Communicates well with patients, sponsors and staff on interpersonal and technical levels, both verbally and in writing; demonstrates high integrity and maintains confidentiality of all information

  • Interacts favorably with people by phone and in person, and work effectively as part of a team

  • Perform detailed, accurate computer entry functions

  • Good data entry skills required

  • Highly motivated and able to take initiative

  • Able to manage multiple research projects within a fast paced environment; able to collect and manage large amount of data and maintain databases; communicates progress, challenges and results effectively

  • Involved in on-going quality review of documents generated for completeness and accuracy

  • Report to work as scheduled and displays professional attitude

Preferred qualifications for this position include:

  • Oncology experience

  • Experience with Electronic Data Capture systems (InForm, Medidata Rave, etc.)

About the department you will serve.

The John Wayne Cancer Institute at Providence Saint John’s Health Center is a cancer research institute dedicated to the understanding and curing of cancer in order to eliminate patient suffering worldwide. The Institute's mission is accomplished by conducting innovative research focused on biological mechanisms to provide new understandings of the cause, diagnosis, control, and cure of cancer; training the next generation of surgical scientists who study and treat cancer; and researching unique experimental treatment services to rapidly develop and test new forms of diagnosis and therapy in order to improve the quality of life and expected survival of those afflicted with cancer.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Research

Location: California-Santa Monica

Req ID: 259481