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Providence Executive Assistant in Santa Monica, California


Providence is calling a Executive Assistant (Full-Time/Day Shift) to Providence Saint Johns Medical Foundation in Santa Monica, CA.

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Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.

We are seeking a Executive Assistant who will provide diversified secretarial/administrative support to the Regional Executive staff, Providence Health & Services, California Region. This position will support three regional executives.

In this position you will:

  • Demonstrate Providence Health & Services’ core values of compassion, dignity, justice, excellence and integrity to customers, employees, and visitors; and provide quality service in the performance of work assignments and duties

  • Maintain established department/hospital policies, procedures, and objectives, as well as Improving Organization Performance program, and patient/customer safety standards

  • Prepare correspondence, written materials, and financial information including research and composition, transcription of minutes from meetings, dictated material, etc., for the Region

  • Respond to customer complaints in a timely manner and/or refers to appropriate department for resolution

  • Schedule meetings and appointments, reserve conference rooms, makes travel and lodging arrangements, answer telephone calls and take messages; route calls, maintain filing systems, etc.

  • Coordinate Regional daily, monthly, and annual reports

  • Provide secretarial support to Regional Executive Staff and their networking affiliations

  • Collect and compile information needed by executive for conferences and reports

  • Exercise discretion, diplomacy, and independent judgment when dealing with internal and external clients and confidential information for the Southern California Region

  • Participate in educational programs and in service meetings

  • Work as a liaison between the Regional Executive Staff and Medical Staffs at PSJMC, PHCMC, LCMH, and LCM-SPH

  • Handle complaints from patients, physicians, community members, and employees

  • Perform other duties as assigned or requested for the Regional Executive Staff including completion of projects for the executive staff in Regional Administration


Required qualifications for this position includes:

  • Ability to use dictation equipment and/or shorthand or speedwriting

  • Good filing skills

  • Good typing skills

  • Strong telephone/communication/interpersonal skills

  • Proficiency in software programs Word, PowerPoint and Excel

  • Proficiency in operating word processor/PC equipment

  • Good organizational skills and ability to prioritize

Preferred qualifications for this position includes:

  • Associate’s degree

  • Work experience in medical/hospital field

  • Five (5) years secretarial/administrative experience

About the hospital you will serve.

Providence Health & Services is further developing its physician integration strategy. As part of this growth, Providence Saint John’s Medical Foundation came into flourishing. Saint John’s Medical Foundation is an integrated, not-for-profit network of medical clinics and affiliated services, servicing the greater Santa Monica and Los Angeles area. The Foundation is expected to continue to grow in the next several years, bringing with it facilities, staff and physician growth to support that objective.

For information on our comprehensive range of benefits, visit:

Our Mission

As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.

About Us

Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Schedule: Full-time

Shift: Day

Job Category: Administrative (Non-Clinical)

Location: California-Santa Monica

Req ID: 287207