Providence Executive Assistant in Santa Monica, California
Providence is calling a Executive Assistant (Full time/Day shift) to Providence Saint Johns Medical Foundation in Santa Monica, CA.
Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.
We are seeking a Executive Assistant who will provide diversified secretarial/administrative support to the Medical Director, Pacific Neuroscience Institute.
In this position you will:
Demonstrate Providence Health & Services’ core values of compassion, dignity, justice, excellence and integrity to customers, employees, and visitors; and provide quality service in the performance of work assignments and duties
Maintain established department/hospital policies, procedures, and objectives, as well as Improving Organization Performance program, and patient/customer safety standards
Prepare correspondence, written materials, and financial information including research and composition, transcription of minutes from meetings, dictated material, etc.
Respond to customer complaints in a timely manner and/or refers to appropriate department for resolution
Schedule meetings and appointments, reserve conference rooms, makes travel and lodging arrangements, answer telephone calls and take messages; route calls, maintain filing systems, etc.
Coordinate daily, monthly, and annual reports
Provide secretarial support to Medical Director, Pacific Neuroscience Institute and Medical Staff
Collect and compile information needed by executive for conferences and reports
Exercise discretion, diplomacy, and independent judgment when dealing with internal and external clients and confidential information
Participate in educational programs and in service meetings
Work as a liaison between the Medical Director and Medical Staff
Handle complaints from patients, physicians, community members, and employees
Perform other duties as assigned or requested including completion of projects for the executive staff
Required qualifications for this position include:
Ability to use dictation equipment and/or shorthand or speedwriting
Good filing skills
Good typing skills
Strong telephone/communication/interpersonal skills
Proficiency in software programs Word, PowerPoint and Excel
Proficiency in operating word processor/PC equipment
Good organizational skills and ability to prioritize
Preferred qualifications for this position include:
Work experience in medical/hospital field
5 years secretarial/administrative experience
About the hospital you will serve.
Providence Health & Services is further developing its physician integration strategy. As part of this growth, Providence Saint John’s Medical Foundation came into flourishing. Saint John’s Medical Foundation is an integrated, not-for-profit network of medical clinics and affiliated services, servicing the greater Santa Monica and Los Angeles area. The Foundation is expected to continue to grow in the next several years, bringing with it facilities, staff and physician growth to support that objective.
For information on our comprehensive range of benefits, visit:
As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
Job Category: Administrative (Non-Clinical)
Location: California-Santa Monica
Req ID: 286297