Providence Medical Staff Coordinator in Santa Monica, California
Providence is calling a Medical Staff Coordinator for Full-Time Day Shift to Providence Saint John's Health Center in Santa Monica, CA
We are seeking a Medical Staff Coordinator who will proactively initiate and coordinate medical staff activities. Provide and demonstrate ongoing expertise in Joint Commission, CMA, State, Federal and other regulatory requirements affecting the medical staff organization. Process initial applications, reappointments, verification of all pertinent and required information and follow-up. Assure peer review findings are available for review at the time of reappointment. Maintain the medical staff proctoring system in an accurate and timely manner. Initiate and maintain timely documentation of ongoing professional practice evaluation and focused professional practice evaluation (OPPE/FPPE) review. Coordinate CME program. Support the medical staff committees by preparing agendas, attending meetings, providing accurate and timely minutes, initiating and/or conducting appropriate follow-up actions. Assist and advise customers as necessary and appropriate regarding medical staff issues. Maintain a high level of integrity and confidentiality at all times.
In this position you will:
Assist medical staff leadership in scheduling, documenting, organizing and arranging medical staff activities in compliance to standards, rules and regulations
Process initial applications for medical staff membership and allied health personnel in an accurate, thorough and timely manner. Prepare temporary privileges when appropriate
Process reappointments for medical staff members and allied health personnel in an accurate, thorough and timely manner. Ensure all peer review and other pertinent information is documented.
Process requests for additional clinical privileges ensuring evidence of current clinical competence is documented
Track and report quality and peer review data for members of the medical staff and allied health personnel in an accurate and timely manner. Initiate, follow-up and provide accurate and timely documentation of peer review activities, including OPPE and FPPE. Accurate and timely maintenance and documentation of current peer review information in the credentials file, with committee minutes as applicable and medical staff software system for assigned committees
Ensure accurate and timely maintenance of the proctoring system for all medical staff members and allied health personnel. This includes notices of status and updates to provisional staff members being proctored, and to the medical staff team members as appropriate
Initiate processes and follow-up for Continuing Medical Education to ensure compliance with CMA/IMQ standards. Coordinate Continuing Medical Education meetings
Initiate and prepare medical staff committee meeting agendas, attend meetings, provide accurate and timely minutes, and initiate and/or conduct appropriate follow-up, assuring that the Chairs and Department Manager are kept informed of all important information
Maintain accurately all physician data, including, but not limited to current physician attendance in medical staff computer system for assigned committees
Coordinate proactively the Continuing Medical Education Program
Maintain confidentiality at all times and uses sound discretion in discussion regarding the contents of any and all information held in the Medical Staff Services Department
Provide and demonstrate ongoing expertise in Joint Commission, CMA, CMS, IMQ, HCFA, Title 22 standards as well as State, Federal, and other regulations affecting the medical staff organization
Perform timely and thorough computer database entry and report generation as pertinent
Demonstrate responsibility and accountability for own professional practice in regard to: positive public relation image and working relationships, obtaining necessary knowledge and skill needed to maintain competence, completing all mandatory requirements
Participate in the development and attainment of department and hospital goals including: attending and participating in department meetings, volunteering or accepting assignments for projects, supporting mission/vision/core values, and department ground rules
Required qualifications for this position include:
3 years Medical Staff or Administrative Services (may combine years in an accredited Medical Staff Services Science Program)
Strong computer skills
Strong organizational skills
Excellent written and verbal communication skills
Ability to successfully manage multiple priorities and complete with established deadlines
Excellent customer service and communication skills
Good judgment, tact and diplomacy
Thoroughness and accuracy
Ability to exercise knowledge-based decisions and to initiate projects in a timely fashion with little or no supervision
Ability to exercise knowledge-based support as primary contact in regard to credentialing, committee, peer review and Continuing Medical Education work
Computer literate: Database management and Microsoft Office Suite
High level of follow through on very detailed work
Excellent problem-solving skills
Attendance, punctuality, dependability, confidentiality, and customer-service oriented approach are mandatory
Preferred qualifications for this position include:
2 years of college, preferably in medical staff or medical records science
National Association Medical Staff Services (NAMSS): CPMSM (Certified Professional Medical Services Management) or CPCS (Certified Provider Credentialing Specialist) certification
About the hospital you will serve.
Providence Saint John’s Health Center in Santa Monica, California, is part of Providence Health & Services, an integrated, not-for-profit network of hospitals, care centers, medical clinics, home health services, affiliated services and educational facilities in the western United States. Founded in 1942, Providence Saint John’s Health Center enjoys a reputation for clinical excellence across many disciplines. The 266-bed health center has a medical staff of more than 900 physicians, 1,800 employees and a host of volunteers who share a commitment to providing quality care for all.
For information on our comprehensive range of benefits, visit:
As expressions of God’s healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
Job Category: Administrative (Clinical)
Location: California-Santa Monica
Req ID: 271238